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Privacy Policy

Footy for Tots ("we", "our", "us") takes your privacy very seriously.

This Privacy Notice sets out how we use and look after the personal information we collect from you. As the organisation who is responsible for, and controls the processing of your personal data, we are the data controller, and sometimes also the data processor, and will take reasonable care to keep your information secure and to prevent any unauthorised access or use of it.

This website is not intended for children and we only collect data relating to children for their health and wellbeing at our sessions.

We may update this Privacy Notice from time to time, and will inform you to any changes in how we handle your personal data.

Information we may collect from you

Personal data means any information about an individual from which that individual can be identified.

We may collect, use and store some personal data of our participants and their parents or guardians, and other members. The data we collect from participants may include:

- Name, date of birth and medical conditions.

- Contact information, such as email address and telephone numbers.

We hold some health data of our participants for the purposes of their health, wellbeing and welfare and, safeguarding. Where we hold this data it will be with the explicit consent of the participant’s parent or guardian.

How is your personal data collected?

A participant may give us their personal data by filling in forms or by corresponding with us by post, phone, email, in person, via our website or otherwise. This will typically be provided by a participant’s parent/guardian by inputting participant details into our online booking form.

How Footy for Tots uses personal data

We will use personal information only for the purposes for which we have been provided such with such information.

The reason we need personal data relating to parents/guardians & children is to ensure that all children are safe while attending a Footy for Tots session. We will use the data collected to contact and inform parents/guardians of Footy for Tots events, marketing purposes and session bookings. No data will be passed on to any third parties without your prior consent.

Marketing - We would like to send you marketing information by e-mail or SMS. If you would like to opt out of this, please email contact@footyfortots.com stating that you wish not to receive any marketing information from us.

Social Media – When signing your child onto a Footy for Tots session you have the option to give consent to us using any photos/videos. We also have a sign at every session with more information about the use of photography and videos during our sessions.

Sharing your personal data

We only share your personal data with coaches who are contracted to work for Footy for Tots. This is entirely for the safety and wellbeing of the children at the sessions.

We may disclose your personal information to third parties if we are under a duty to comply with any legal obligation; or to protect the rights, property, or safety of our participants, or others.

Protection of your personal data

We are committed to protecting your privacy and have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. However, the nature of the Internet is such that the data may in some circumstances flow over networks without full security measures and could be accessible to unauthorised persons.

Data Retention

We keep personal data on our participants and parents/guardians while they are signed up to Footy for Tots. We will delete this data 24 months after an individual has ended their membership or sooner if specifically requested and we are able to do so. We may need to retain some personal data for longer for legal or regulatory purposes.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

When you visit our website, the website, we may collect, process and use informing about you which may not personally identify you but which may be helpful for improving the operation of the website. Such information may be collected through "traffic data" and may entail the use of "cookies", "IP Addresses" or other numeric codes used to identify your computer. You can delete cookies or configure your computer to reject them, although this may disable the website’s ability to manage individual sessions.

Your Rights

All data subjects have the right to:

- Request access to your personal data

- Request rectification of the personal data that we hold about you.

- Request erasure of your personal data where there is no good reason for us continuing to process it.

- Object to processing of your personal data for direct marketing, or where we are processing on the grounds of a legitimate interest of that interest is overridden by your rights and freedoms.

- Request restriction of processing of your personal data while we establish the data's accuracy, or verify an overriding interest to object to processing; where our use of the data has been unlawful but you do not want us to erase it; where you need us to hold the data to establish, exercise or defend legal claims.

- Request the transfer of your personal data to you or to a third party in a structured, commonly used, machine-readable format.

- Withdraw consent at any time where we are relying on consent to process your personal data.

- Complain at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.

If you have any queries about this Privacy Policy, wish to stop direct marketing by Footy for Tots or you wish to access or update your information please email contact@footyfortots.com.