Privacy Policy

Footy for Tots – Privacy Policy

Last updated: 01/08/2025

Footy for Tots (“we”, “our”, “us”) takes your privacy very seriously. This Privacy Policy explains how we collect, use, and protect your personal data, and your rights under the UK GDPR and Data Protection Act 2018.

1. Who We Are

Footy for Tots is the data controller of the personal information we collect. This means we decide how your personal data is used. In some cases, our booking platform “Classes for Kids” acts as a data processor on our behalf.

2. What Data We Collect

  • Parent/guardian contact details (name, email address, phone number).
  • Child details (name, date of birth, health/medical conditions relevant to participation).
  • Consent preferences (e.g. photography, marketing).
  • Payment and booking information (through “Classes for Kids”).

Special category data (such as health/medical information) will only be collected with explicit parental consent, and only where necessary to protect the health, wellbeing and safety of children in our sessions.

3. How We Collect Data

  • Through online booking forms, registration documents, or email communication.
  • Directly from parents/guardians when corresponding with us.
  • During participation in sessions, for safeguarding or welfare purposes.

4. Legal Basis for Processing

  • Contract – to provide and manage your child’s participation in sessions.
  • Consent – for marketing communications and use of photos/videos.
  • Legal obligation – for safeguarding, health and safety, and accident reporting.
  • Legitimate interests – to manage and improve our services, while always respecting your rights.

5. How We Use Your Data

  • Session administration and safety.
  • Communicating updates about sessions, cancellations or important information.
  • Safeguarding and wellbeing of children.
  • Marketing (only where you have opted-in).
  • Promotional photos/videos (only with parental consent).

We will never sell or share your data with third parties for marketing purposes.

6. Sharing Your Data

  • Coaches and staff – for the safety and welfare of children in sessions.
  • Our booking platform (“Classes for Kids”) – to process registrations and payments.
  • Legal authorities – if required by law, safeguarding duties, or to protect the rights and safety of participants.

All third-party providers we use are required to keep your data secure and act only under our instructions.

7. Data Security

We use appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access. While no system is completely secure, we regularly review and improve our security measures.

8. Data Retention

  • We keep personal data for as long as your child is registered with Footy for Tots.
  • Once membership ends, we will securely delete personal data after 24 months, unless required to keep it longer for legal or safeguarding reasons.
  • In some cases, data may be anonymised and used for statistical or research purposes.

9. Cookies & Website Data

When you visit our website, we may use cookies and similar technologies to improve functionality and analyse usage.

  • Essential cookies are necessary for the site to function.
  • Non-essential cookies (e.g. analytics/marketing) will only be used with your consent.

You can manage or disable cookies in your browser settings, though this may affect website performance.

10. Your Rights

You have the right to:

  • Access the personal data we hold about you.
  • Request correction of inaccurate or incomplete data.
  • Request deletion of your data where it is no longer necessary.
  • Object to or restrict processing in certain circumstances.
  • Withdraw consent (for marketing or photography) at any time.
  • Request data portability (transfer of your data to another provider).
  • Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

11. Marketing

We will only send you marketing communications (e.g. by email or SMS) if you have actively opted in. You can withdraw this consent at any time by emailing us.

12. Contact Us

If you have any questions about this Privacy Policy, wish to update your details, or exercise your rights, please contact:

Email: contact@footyfortots.com

Phone: 07540 462571